Privacy Policy

Information will be requested from you when you apply for a position/ placement with ALNAP, register as an ALNAP Member or subscriber to receive one of our updates, post a comment to the ALNAP blog, purchase any of our products, or sign up to attend any ALNAP events. By entering your details in the fields provided and/ or opting into ALNAP services, you enable ALNAP and its third-party service providers to store and use the information you provide to deliver the services you select. Please see Section 5 for essential information about ALNAP’s third-party service providers.

By registering with ALNAP, filling out mandatory and/or optional fields and opting in, you consent to the collection and use of the following information:

• name, organisation and job title
• contact information, including email address
• demographic information such as address and post code
• preferences and interests
• employment history, education, skills and references (if applying for a position or placement at ALNAP)
• other information relevant to user surveys

ALNAP also uses cookies and collects IP addresses (an IP address is a unique number that can identify a specific computer or other network device on the internet) to track site usage. For more information please read 'What are cookies and how does ALNAP use them?'.

ALNAP will not sell, distribute or lease your personal information to third parties unless we have your permission or disclosure is required by law. In some instances, ALNAP may pass your information to our third-party service providers for the purposes of completing tasks and providing services to you on our behalf.

On these occasions, we will require that these third parties comply strictly with our policy and will prohibit the use of your personal information for their own business purposes. ALNAP uses a limited number of systems and third-party providers to securely store and process your personal information to provide services to Members and subscribers. Information on a sample of these systems and their services can be found below, along with links to their privacy policies:

CiviCRM

Information provided by ALNAP Members and subscribers when registering via the ALNAP website and/ or registering for an ALNAP event is managed in our contact relationship database (CRM). ALNAP uses a third-party provider called CiviCRM. All data managed using this software is stored in a local server based in London.  We retain this information in order to provide services selected by ALNAP Members and subscribers during registration, these services are stipulated above. For more information, CiviCRM’s privacy policy can be accessed here.

MailChimp

ALNAP uses a third-party provider, MailChimp, to disseminate communications with ALNAP Members and subscribers based on the preferences they submit during registration. MailChimp is certified to the EU-U.S. Privacy Shield Framework and Swiss-U.S. Privacy Shield Framework. When opting in to receive any of ALNAP’s communications, ALNAP Members and subscribers consent to the transfer of their personal data outside of the EU to MailChimp in the U.S. As part of our data protection due diligence, ALNAP has signed MailChimp’s updated data processing agreement in line with new EU data protection laws. For more information, MailChimp’s privacy policy can be accessed here.

EventBrite

Registration for all ALNAP events is processed through EventBrite. We use EventBrite to track attendance and collect contact information. This data enables us to plan for and communicate with attendees. When registering for ALNAP Events, attendees consent to the transfer of their personal data outside of the EU to EventBrite in the U.S. As part of our data protection due diligence, ALNAP has signed EventBrite’s Data Processing Addendum for Organisers in line with new EU data protection laws. For more information, EventBrite’s privacy policy can be found here.

Partner Platform

ALNAP uses Partner Platform to host our Communities of Practice (CoPs). Contacts joining these COPs consent to Partner Platform’s terms of engagement as stipulated in their privacy policy, which can be found here. When ALNAP communicates with the CoPs, we do so within the legitimate interests of their members. This communication is never beyond what is reasonably expected by members of the CoPs and has a limited impact on their privacy. Members of the CoPS can cancel their membership at any point and the opportunity to cancel membership is included in all communications sent via the CoP.

We are in the process to become fully compliant with the new data regulations and ensuring that we do not share any data outside the European Economic Area (EEA) without your consent. We aim to complete this in the middle of 2018.

We will come back to you every couple of years to renew consent where we ask for this – otherwise, we will bring the privacy notice to your attention every couple of years.

The personal information you provide will be kept on our database for as long as is reasonably necessary for the purpose(s) for which it was submitted and/ or obtained. Once this data is no longer necessary it will be securely disposed of.

If you delete your account or request to be removed from our members register, your profile is tagged as inactive' and, while people cannot use the personal information, it stays on the system for a certain period of time for administration purposes before being deleted automatically.

ALNAP reserves the right to amend this policy. Any amendments to this policy will be communicated with relevant stakeholders, including all ALNAP Members and subscribers. This policy is effective from May 2018.